SATURDAY 9 FEBRUARY 2019 AREA AGM 2:00pm to 5:00pm
The Hampshire Area AGM will be hosted on Saturday 9 February by Portsmouth group in the Information Centre at Admiral Lord Nelson School, Dundas Lane, Portsmouth PO3 5XT. Grid reference SU 667 023 (Explorer 119).
The Information Centre will be open from 9.45 am to 5:00pm but will be closed whilst the walk below takes place. There is plenty of parking space at the front of the school or in the shopping area across the road serving the M&S Food Hall and other shops.
Portsmouth group will possibly provide tea, coffee from an urn and there are other facilities in the Atrium for 50p per cup from coffee machine. There are several businesses close by including an M&S Food Hall where sandwiches are available - also a MacDonald’s and a pub a few yards away.
The Atrium can be also used for eating lunch and drinks prior to the meeting. There is only a small space available for displays so it would be best to not have any other than those of the guest speaker should that be required. A projector and white board are available.
If anyone has problems the mobile number for David Nichols is 07765100863 .
A pre-AGM walk of 5 miles to Milton Locks will start promptly from the hall at 10:00am.
The main formal business of the AGM comprises the acceptance of the Area Annual Report in which Officers and Groups outline their work and achievements during the year, the acceptance of the Annual Accounts – where the money came from and went to – and the Election of Area Officers. Nominations may be made for any of the Area Officer posts – Chairman, Secretary etc. – either to the Secretary before the meeting, or at the meeting.
The Area Annual Report (which includes the agenda) will be available on the Area website from mid-January.
The Area AGM will also consider any Motions to be submitted to General Council 2019. Any such motions must be submitted to the Area Secretary (firstname.lastname@example.org) in writing (by email will do) at least 14 days before the date of the Area AGM (or at least 28 days for motions concerning the Area Constitution). These motions will be placed on the Hampshire Area website 14 days before the AGM. Printed copies will be available at the meeting.
The formal AGM may be followed by a talk by our guest speaker (not yet arranged), then a Q & A session.
Updated information about the AGM (including the guest speaker if one is arranged) will appear on the Hampshire Area website www.hampshireramblers.org.uk nearer the time.